Staff Accountant

About the Role

Total Wine & More is seeking a Staff Accountant II, Merchandise Accounting to join our Merchandising Accounting team in our Bethesda, MD office. In this role, you will review invoices for accuracy and proper coding and enter them into an automated accounting system for payment processing. You will manage the Accounts Payable Help Desk inbox, responding to vendor inquiries or directing them to appropriate team members. You will also review vendor statements, resolve payment discrepancies, and monitor inventory-related issues submitted through the help desk center. Additional responsibilities include assessing discounts, recording receivables, reconciling accounts, and providing timely updates to business partners regarding collections. This position requires a solid understanding of accounting principles and reports directly to the Manager of Merchandise Accounting. 

You will

• Invoice and Purchase Order Management Review store invoices and purchase orders for completeness, accuracy, and compliance with company standards; upload and process invoices using Access, Excel, and Lawson Accounts Payable.
• Payment Processing and Documentation Prepare invoice batches for supervisor review, ensure proper coding, mail check payments, and file paid invoices while maintaining accurate records.
• Vendor and Internal Communication Follow up with vendors, store managers, and employees to resolve discrepancies and open issues; handle Accounts Payable Help Desk inquiries within established timelines.
• Reconciliation and Research Review vendor statements for omissions and exceptions; research payment history and outstanding checks to ensure resolution and accuracy.
• Reporting and Month-End Tasks Maintain documentation of receivables and prepare month-end schedules to support financial reporting and reconciliation.
• Activity Logging and Compliance Log AP activities and exceptions, ensuring all processes adhere to company policies and audit requirements.

You will come with

• Bachelor's Degree or Associates Degree in Finance, Accounting or a related field preferred or equivalent years of experience
• 1-4 years in Finance, Accounting or a related field preferred
• Knowledge of basic accounting principles
• Ability to multitask and meet deadlines
• Proficient mathematical skills
• Strong attention to detail
• Working knowledge and proficiency in MS Excel and Word
• Knowledge of Lawson or other automated A/P systems, is preferred
• Ability to maintain confidentiality
• Strong verbal and written communication skills required

We offer

• Paid Time Off (PTO) 
• Generous store discounts 
• Health care plans (medical, prescription, dental, vision) 
• 401(k), HSA, FSA, Pre-tax commuter benefits 
• Disability & life insurance coverage 
• Paid parental leave 
• Pet insurance 
• Critical illness and accident insurance 
• Discounted home and auto insurance 
• College tuition assistance 
• Career development & product training 
• Consumer classes 
• & More! 

Grow with us

Total Wine & More is the country's largest independent retailer of fine wine, beer and spirits, and we continue to grow our footprint year over year. Total Wine offers exciting and unique career opportunities across the country and in our corporate office. Our strength is our people. We have a commitment to training and career growth, all in an environment that values new ideas and teamwork. If you share our entrepreneurial spirit and a passion for providing best-in-class customer experience, take a moment to apply or learn more at https://careers.totalwine.com/!

Total Wine & More considers several factors when establishing compensation. Estimated salaries determined by third parties have not been validated by Total Wine & More. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience.

Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace. 

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.